JOB DESCRIPTION

ACCOUNTS and SALES ADMINISTRATOR

FULL-TIME

Main responsibilities :

· General Sales and Office Administration and Use of Sage to Manage Accounts and Payroll. 

· Day to day processing and dispatch of Sales Orders and control of Purchases and deliveries.  

· Post opening and dispatch, general office administration and filing.

· Take Telephone Sales enquiries and follow up quotes and queries

· Maintain smooth running of our General Office

· Use Sage Line 50,

o Confirm Sales Orders

o Raise Delivery Notes and Invoices,

o Chase Customer Pro Forma Invoices and 30 day Invoices.

o Produce Labels and Despatch Notes,

o Anticipate stock shortages, Calculate stock re-order levels and Raise Purchase Orders,

o Check deliveries and enter goods on stock,

o Reconcile Supplier Invoices for Payment,

o Produce Payment schedules to suppliers and make payments.

o Log Stock Movements, Book in, and Reconcile pallets,

o Deduct Stock (Print seconds and Poor stock) and calculate losses.

· Use Sage Payroll

o Process monthly wages.

o Manage PAYE

· Produce accurate weekly and monthly reports.

· Maintain a Safe working environment.                    

General Responsibilities:

• To maintain a cheerful disposition and carry out duties in a purposeful manner.
• To assist in any reasonable activity relative to the everyday running of the Company.

May 2007